Microsoft access 2016 query tutorial free.Access 2016

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Microsoft access 2016 query tutorial free.Access video training

Free Access Tutorial at GCFGlobal - Create a select query

Action queries are not available in Access web apps. If you want to review data from only certain fields in a table, or review data from multiple tables simultaneously or maybe just see the data based on certain criteria, a select query type would be your choice. For more information, see create a simple select query. Open the database and on the Create tab, click Query Design.

Double-click the Product Name and List Price to add these fields to the query design grid. On the Design tab, click Run. The query runs, and displays a list of products and their prices. For example, if you have a database for a store that sells food items and you want to review orders for customers who live in a particular city. Say that the data about orders and data about customers are stored in two tables named Customers and Orders respectively.

If each table has a Customer ID field, which forms the basis of a one-to-many relationship between the two tables. You can create a query that returns orders for customers in a particular city, for example, Las Vegas, by using the following procedure:. Open the database. On the Create tab, in the Query group, click Query Design. On the Tables tab, double-click Customers and Orders. This line shows the relationship between the two tables. In the Customers table, double-click Company and City to add these fields to the query design grid.

In the query design grid, in the City column, clear the check box in the Show row. In the Criteria row of the City column, type Las Vegas. Clearing the Show check box prevents the query from displaying the city in its results, and typing Las Vegas in the Criteria row specifies that you want to see only records where the value of the City field is Las Vegas.

In this case, the query returns only the customers that are located in Las Vegas. In the Orders table, double-click Order ID and Order Date to add these fields to the next two columns of the query design grid. On the Design tab, in the Results group, click Run. The query runs, and then displays a list of orders for customers in Las Vegas.

If you frequently want to run variations of a particular query, consider using a parameter query. When you run a parameter query, the query prompts you for field values, and then uses the values that you supply to create criteria for your query. Note: You cannot create a parameter query in an Access web app. Continuing from the previous example where you learnt to create a select query that returns orders for customers located in Las Vegas, you can modify the select query to prompt you to specify the city each time that you run the query.

To follow along, open the database that you created in the previous example:. In the Navigation Pane, right-click the query named Orders by City that you created in the previous section , and then click Design View on the shortcut menu.

In the query design grid, in the Criteria row of the City column, delete Las Vegas , and then type [For what city? The string [For what city? The square brackets indicate that you want the query to ask for input, and the text in this case, For what city? Note: Neither a period.

Select the check box in the Show row of the City column, so that the query results will display the city. The query prompts you to enter a value for City. What if you don't know what values you can specify? You can use wildcard characters as part of the prompt:. In the query design grid, in the Criteria row of the City column, type Like [For what city? You can also specify what type of data a parameter should accept.

When you specify the data type that a parameter should accept, users see a more helpful error message if they enter the wrong type of data, such as entering text when currency is expected. If a parameter is set to accept text data, any input is interpreted as text, and no error message is displayed. In the Query Parameters dialog box, in the Parameter column, type the prompt for each parameter for which you want to specify the data type.

Make sure that each parameter matches the prompt that you use in the Criteria row of the query design grid. For more information, see using parameters to ask for input when running a query.

The Total row in a datasheet is very useful, but for more complex questions, you use a totals query. A totals query is a select query that allows you to group and summarize data, like when you want to see total sales per product. In a totals query, you can use the Sum function an aggregate function , to see total sales per product. Note: You cannot use aggregate functions in an Access web app.

Use the following procedure to modify the Product Subtotals query that you created in the previous example so that it summarizes product subtotals by product.

Note: Although they have similar names, the Totals row in the design grid and the Total row in a datasheet are not the same:. When you use the Totals row in the design grid, you must choose an aggregate function for each field. If you do not want to perform a calculation on a field, you can group by the field. In the second column of the design grid, in the Total row, select Sum from the drop-down list.

The query runs, and then displays a list of products with subtotals. For more information, see Display column totals in a datasheet using a Totals row. You usually would not use tables to store calculated values, like subtotals, even if they are based on data in the same database, because calculated values can become outdated if the values that they are based on changes.

For example, you would not store someone's age in a table, because every year you would have to update the value; instead, you store the person's date of birth, and then use a query to calculate the person's age.

This database has a table called Orders Details that has information about the products in fields such as, price of each product and the quantities. It is a file which stores the entire database. The database file is saved to your hard drive or other storage devices. Datatypes are the properties of each field.

Every field has one datatype like text, number, date, etc. Macros are mini computer programming constructs. They allow you to set up commands and processes in your forms, like, searching, moving to another record, or running a formula. Microsoft Access and Excel are very similar yet very different.

Here, are some important difference points between both of them-. Note: We assume you have the latest Microsoft Access installed which comes bundled with Microsoft Office package. You will find the list of installed programs. Before we create a Database, lets quickly understand the holistic picture of what Database is, with particular reference to MS Access.

Result : The below window will appear. All the Database templates are displayed below. Step 2 We can select any template by clicking on it. Click on Contact Template for further reverence.

Step 6 Optionally, you can click on any of the objects from left navigation pane and open that object for further references and work. For, E. The first step in this Microsoft Access tutorial to store data in the database is creating a Table where data will reside. We'll guide you through various processes step-by-step, illustrated with clear screenshots. There are plenty of interesting things you can learn on YouTube , not least of all Microsoft Access.

Each tutorial covers a specific real case for Access: indexing fields, importing from Excel, creating a form, and more.

The videos are clearly narrated and are designed for you to follow along and learn. Besides, the best way to learn is to actually do it. If you have an older version of Access, the YouTube channel has videos covering those too, all the way back to Microsoft Access Plus, there's more training videos on the Simon Sez IT website , though those come with a price tag.

All the above courses and tutorials are completely free to use, but if you're willing to invest a bit of cash in your education, we recommend looking into what's available on both LinkedIn Learning and Udemy.

You can buy Udemy's courses as a one off, while LinkedIn Learning operates on a subscription basis. In fact, the latter offers a month free trial, so you might be able to learn enough about Access in that time. As useful as Microsoft Access can be, not everyone is blessed with a full suite of Microsoft Office software.

If you're in that predicament, are you out of luck? Not necessarily. You could always look into the many free alternatives to Access, such as LibreOffice Base.